Payroll Prep Calculator
Multi-employee weekly payroll summary with overtime, burden, and CSV export.
Employee 1
This is NOT tax advice. Use only as a rough planning estimate. Consult your accountant for actual withholdings.
Total Hours
40h
40 reg / 0 OT
Gross Pay
$1,200.00
Burden Cost
$420.00
Total Cost to Company
$1,620.00
| Employee | Rate | Reg Hrs | OT Hrs | Reg Pay | OT Pay | Gross | Burden | Total Cost |
|---|---|---|---|---|---|---|---|---|
| Employee 1 | $30.00 | 40h | -- | $1,200.00 | -- | $1,200.00 | $420.00 | $1,620.00 |
| TOTAL | 40h | 0h | $1,200.00 | $0.00 | $1,200.00 | $420.00 | $1,620.00 |
Danny Reeves, Master Plumber
"Run this every Friday before you leave the office. If the numbers surprise you, it's cheaper to find out now than when your accountant calls Monday."
Frequently Asked Questions
What is labor burden and why does it matter?
Labor burden includes all employer costs beyond the base wage: payroll taxes (FICA 7.65%), workers compensation insurance, unemployment insurance, health benefits, retirement matching, and paid time off. For construction, burden typically adds 30-45% on top of base wages. If you bid using the base wage instead of the burdened rate, you lose money on every hour worked.
How is overtime calculated?
This calculator uses the federal rule: hours over 40 per week are paid at 1.5x the regular rate. If you need daily overtime calculations (required in California, Alaska, Nevada, and Colorado), use our Overtime Calculator which supports state-specific rules.
Can I use the CSV with QuickBooks?
Yes. The CSV export includes all the fields your accountant needs: employee name, regular and OT hours, pay amounts, and burden costs. Import into QuickBooks, Xero, or any payroll system that accepts CSV files. Your accountant can map the columns on first import.
Is this tax advice?
No. This calculator is a planning tool to help you estimate weekly labor costs. The tax withholding estimate is a rough approximation only. Actual tax obligations depend on filing status, exemptions, state taxes, local taxes, and other factors. Always work with a qualified payroll professional or CPA for actual payroll processing and tax withholding.
Save employees and reuse this every week
Free BuilderMuse Crew account saves your team and auto-calculates from clock events.
All calculations run in your browser. No employee data is sent to any server. This tool does not store data between sessions.