Weather Delay Tracker
Log weather days for delay claims. Trade impact, lost productivity hours, written record for the file.
Weather Days
2
Total Hours Lost
12.0
% of Project Time Lost
100.0%
vs ~1 work days since start
thunderstorm
Weather Entries
Entry #1
Entry #2
| Date | Conditions | Severity | Trades | Hrs | Work Scheduled | Explanation |
|---|---|---|---|---|---|---|
| 2026-05-28 | Rain | Severe | All | 8 | Footing pour, sitework, framing | 2.1 inches rainfall, site unworkable. Pour cancelled and rescheduled to Friday. |
| 2026-05-28 | High Wind | Moderate | Roofing, Framing | 4 | Roof sheathing install, exterior wall stand-up | Sustained 35 mph gusts exceeded safe lift threshold. Crane operations suspended per OSHA 1926.1431. |
Summary: 2 weather days · 12.0 hours lost · 100.0% of project time impacted (since 2026-05-28).
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Signatures
Superintendent — Signature & Date
Project Manager — Signature & Date
Methodology
Total hours lost sums hoursLost across all logged entries. Percent of project time lost is the number of weather days divided by elapsed work days since the start date (5-day work week approximation). Entries should match what is recorded in daily field reports — this tool is the rolling consolidation for claim or schedule-update submittals.
warning
Template only. Weather delay claims require documentation per your contract's force-majeure language. Confirm with attorney before submission.
Frequently Asked Questions
What qualifies as a weather delay under most contracts?
Most standard contracts (AIA A201 §8.3.1, ConsensusDocs 200 §6.3, federal FAR 52.249-14) require weather to be both adverse and abnormal for the location and season to qualify as excusable delay. The standard test is whether the weather exceeded the 10-year monthly average for that locality — many contracts require contractors to compare against NOAA climatological data. Light rain that you should have planned around does not qualify; a once-a-decade rain event that shut down sitework for a week does. Always check your specific contract's force-majeure clause for definitions.
How do I document weather delays properly?
Three things matter: contemporaneous record (logged the day it happened, not reconstructed later), specificity (rainfall in inches, wind speed in mph, temperature, not just "bad weather"), and impact link (what trade was scheduled, what work was lost, how long the site took to recover). Pair your tracker with your daily field reports, photos with timestamps, NOAA local observation records, and any subcontractor notifications. Most courts and dispute boards weight contemporaneous records heavily over after-the-fact summaries.
Difference between excusable and compensable delays?
Excusable delay gives you a time extension but no money — weather, force majeure, owner-caused changes to scope. Compensable delay gives you both time and money — typically reserved for owner-caused delays like late drawings, late owner-furnished equipment, or differing site conditions. Weather is almost always excusable but not compensable under standard contracts. The exception is if owner action caused you to be working during a weather window you would otherwise have avoided (for example, owner-directed acceleration during winter). Get a time extension in writing for every excusable delay event, even if no money is owed — it protects against liquidated damages.
When should I file the claim vs wait?
Most contracts require written notice within a tight window after the event — often 7 to 21 days. Miss the notice window and you waive the claim, even if the delay is real. File a preliminary written notice immediately for every weather event severe enough to lose a full day (or sometimes half a day), even if you do not yet know the schedule impact. Then submit the full quantified claim with substantiation once you understand the recovery time and cumulative impact. Keep the running tracker separate from any single notice — it becomes your exhibit when claims are aggregated at substantial completion.